Responsibilities and tasks

The EURADA Finance Manager plays a key role in supporting the Secretariat and the Director of EURADA overseeing the daily operations of the office and the association budget, dealing with staff issues, maintaining a pleasant work environment, and establishing and maintaining policies and procedures in accordance with local/national regulations and the rules, values, and objectives of the association.

Finance Management

• Preparing invoices, registering incoming and outgoing invoices and preparing payments according to internal procedures and legal requirements;
• Monitoring expenses and delivering regular financial reports and forecasts (e.g., cash flow) reconciliation of bank accounts forecast as well as other financial reports as requested. Interpret the data and flag problems;
• Keeping records, updating financial database, implementing, and maintaining procedures/office administrative systems;
• Liaising with the accountant and the external and internal auditors and making sure EURADA complies with its legal and regulatory requirements (VAT declarations, audits, etc.);
• Preparing the annual budget as well as any project budgets as necessary (EU funding) in cooperation with the Director and the external accountant.

Office and HR Management

• Support the Administrative manager in managing and supervising daily office operations, including ordering office supplies, and dealing with IT and other suppliers;
• Support the Administrative manager in booking transport and accommodation, organising meetings and providing logistical support (booking meeting rooms, setting up video conferences, preparing the room, ordering catering, etc.);
• Support the Administrative manager in ensuring the preparation and follow-up of meetings statutory meetings such as the General Assembly or Board meetings;
• Support the Administrative manager in dealing with incoming and outgoing correspondence and queries and sending communications to members;
• Support the Administrative manager in preparing and sending contracts to experts and subcontractors and ensuring follow-up;
• Support the Administrative manager in providing administrative support to the team and undertaking other duties as required by HR management;
• Support the Administrative manager in entering monthly payroll data and liaising with the Social Secretariat for the processing of monthly salaries;
• Support the Administrative manager in ensuring compliance with Belgian Health and safety and labour legislation and addressing enquiries related to human resources from the team, in coordination with the Director and the Social Secretariat;
• Support the Administrative manager in the recruitment of new staff (preparation of job ads, organisation of interviews, preparation of contracts) and organising onboarding programmes;
• Support the Administrative manager in keeping up to date with regulatory changes that might affect the organisation;
• Support the Administrative manager in keeping up to date with regulatory or statutory changes that might affect the organisation.

Requested qualifications, skills, and competencies.

• Strong experience in the field of office and financial management with at least 3 years of relevant experience;
• University degrees in relevant disciplines (economy, business administration, etc.) and specialisation courses in the area described in point A will be an asset;
• Fluent in English and either French or Dutch, other languages are an asset;
• Accounting skills and budgeting skills (experience in preparing EU funding proposals would be an asset);
• Up-to-date knowledge of Belgian employment and not-for-profit legal obligations is an asset;
• Strong organisational and administrative skills;
• Digital-oriented and fully IT skilled, particularly with MS Office applications (Excel), and remote meeting applications (Zoom or Teams);
• Attention to detail and high level of accuracy;
• Excellent communication and interpersonal skills. Ability to establish and sustain professional relations with providers and members;
• Strong time management skills, ability to manage multiple demands and priorities and problem-solving skills;
• Ability to look forward, anticipate needs, and plan accordingly;
• Desire to grow in one’s professional role;
• Availability to travel for job purposes.

What we are offering:

• Permanent full-time contract (38h/week) under Belgian law (CP 337) starting ASAP possibly before December 2023.
• A gross salary ranging from € 3,100 to € 4,000 according to experience.
• Additional benefits including group insurance, meal vouchers and metropolitan transport costs
• Flexibility and balance between work and private life are equally important for us. The job is based in Brussels, but EURADA has implemented a policy allowing staff to mix office and teleworking. Applicants must have the right to work in Belgium.

Applications

Applications should be sent by mail before 30 October 2023 to the attention of:

• Mrs Roberta Dall’Olio, EURADA Director (roberta.dallolio(at)eurada.org)
• and in cc to Mrs Tessa Anné, EURADA Administration Manager (Tessa.anne(at)eurada.org)

The application should include a CV in EUROPASS FORMAT with a clear indication of the starting date and ending date of each assignment and education and training records together with a motivation letter of maximum 1 page outlining your suitability for the role.

Please specify Vacancy for Finance Manager in the subject line.

Applications will be reviewed on an ongoing basis and therefore early applications are encouraged. Please note that only shortlisted candidates will be contacted.

Please ensure all requested documents are added to your application.

The successful candidate will be requested to start working as soon as possible and at the latest on the 1^st of December 2023.

Company description

Founded in 1992, the European Association of Development Agencies (EURADA) gathers professionals working on economic development across Europe. EURADA represents development agencies before the European Union institutions. The association facilitates cooperation among regional economic development practitioners for networking, planning common EU projects, and positioning regional and territorial development policies at European and international levels. EURADA serves as an international well-established facility to connect development agencies, with Europe, and with the opportunities Europe has to offer.